Compensation & Benefits Specialist

Your responsibilities

The Compensation & Benefits Specialist is responsible for a correct and timely personnel and payroll administration, in line with applicable procedures, Belgium social legislation, and within the overall HR framework of the company.

The role includes preparing reports, administrating employment contracts and addenda, managing the monthly payroll process (including thirteenth month and holiday pay) and administrating the FIP tool.

Your main responsibilities are

Responsible for the full payroll process from A to Z, including:  collection and validation of payroll input, monthly payroll calculations and checks, follow-up social security, taxes, and benefits, coordination with the payroll provider, handling payroll-related questions from employees

Daily management of the FIP tool: supporting the colleagues, answering questions, weekly check, communication

Managing UMF for new employees, leaving employees and employees changing job

Support in fleet management: adapting the data, making reports, backup for full fleet management

Contracts and addenda management: creation, verification, sending and leading contract discussion with new joiners

Administrative support in follow up of monthly reporting and monthly KPI’s: keeping all data up to date and creating reports

Handling the day-to-day mailbox activities

Who are we looking for?

A Bachelor’s degree, preferably in an HR-related field

3 to 5 years of solid experience in C&B and good knowledge of Belgian social legislation

Fluent in Dutch and English, with strong verbal and written communication skills.

A strong administrative mindset, with the ability to work fast and error-free

Excellent proficiency in Microsoft Office, with advanced Excel skills.

Strong and diplomatic communication skills

An accurate and analytical profile with strong attention to detail

A critical, solution-oriented, and self-starting attitude

A can-do mentality with the ability to understand and translate business needs into HR solutions

Stress resistance and the ability to meet tight deadlines

Experienced with the payroll system E-Blox, Workday and Protime

What do we offer?Join Ayvens – Drive the Future of Mobility At Ayvens, we’re turning mobility into more than just a destination — we’re making it a great experience. And to make that happen, we need people who make a difference.

We’re committed to helping our colleagues grow, thrive, and reach their full potential. That means:

providing extensive training opportunities

clear talent development plans

fair and competitive compensation

You can count on a well-rounded benefits package, including a free medical care plan, pension scheme, meal and eco vouchers, and a flexible income plan.

Healthy work-life balance

Flexible working hours

Possibility of homeworking several days a week

Thorough onboarding process and performance feedback

Opportunities for internal mobility

At Ayvens, we welcome fresh ideas, innovation, and open feedback. We’re building a culture where everyone has the space to be themselves and contribute to something bigger — the future of sustainable mobility.

We are Ayvens. We’re ready for what’s next. Are you? Apply now and be part of the journey.Why Ayvens?

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.