Senior Executive Assistant

Job Responsibilities

• Manage complex scheduling across multiple time zones; anticipate conflicts and proactively optimize the CEO's time and priorities.
• Coordinate domestic and international travel, itineraries, visas (where applicable), ground transportation, and contingency plans.
• Prepare agendas and meeting materials; coordinate pre-briefs, debriefs, attendee logistics, and follow-up actions.
• Handle sensitive information with discretion; manage communications, documentation, and priority items using sound judgment.
• Track action items, deadlines, and deliverables; maintain effective filing and knowledge management practices.
• Triage inbound requests; draft and edit correspondence and other materials, ensuring clarity and professionalism.
• Coordinate internal and external events, including client engagements, leadership off-sites, and town halls.
• Partner with senior leaders, Business Management, Human Resources, Finance, Risk, Compliance, and Executive Assistant teams to ensure seamless execution.
• Identify opportunities to streamline administrative workflows and implement tools and best practices to improve efficiency.

Required Qualifications, Capabilities, and Skills

• Extensive executive administrative experience supporting C-suite or equivalent senior leadership.
• Demonstrated success managing highly complex calendars and international travel in a global organization.
• Strong business judgment with the ability to handle confidential matters with discretion and professionalism.
• Excellent written and verbal communication skills with the ability to interact effectively with senior stakeholders.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Advanced proficiency in productivity tools, including email, calendar management, document preparation, spreadsheets, and collaboration platforms.
• Ability to work independently with minimal supervision while collaborating effectively across functions and geographies.

Preferred Qualifications, Capabilities, and Skills

• Experience supporting executives within private banking, wealth management, financial services, or another regulated environment.
• Experience supporting global leadership with frequent cross-border coordination and client-facing engagements.
• Demonstrated ability to improve administrative processes and operating rhythms for senior leaders.

Note: This role requires 5 days per week in the office.