Administrative Assistant - Investment Banking, London

Company Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

London Location Overview

Our London office is based just a stone’s throw from the magnificent St. Paul’s Cathedral on bustling King Edward Street. Here you’ll find modern workspaces and a state-of-the-art auditorium space. In addition, we’re proud to host an onsite restaurant that shares our commitment to sustainability by providing delicious seasonal menus which have been created with the planet in mind. Make sure to take time for yourself and head up to our rooftop terrace and take in the spectacular views across London. Finally, your physical wellness is well-catered for with our onsite gym facilities and medical centre.

Job Description

We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our London office. You will join the Investment Banking Administrative team with a focus in supporting our Bankers.

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the Banker, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

Responsibilities

Diary management, including organising internal/external meetings

Arranging conference calls and video conferences internally and externally

Booking and making all necessary arrangements for complex domestic and international business travel

Handling expenses using Concur system – with a general understanding of the bank’s policies

Filing call reports on a weekly basis using Insight

Pre-empt and highlight to the Business Manager out of policy expenses

Ensure relevant Deal Related Expenses (DRE) is captured

Develop knowledge of banker’s clients, transactions and specific individuals where possible

Establish professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants

Handling sensitive and confidential material and information

Manage professional responses to telephone calls, taking ownership of queries

Management of email system, prioritising and responding where appropriate

Understanding the internal systems such as Concur Smartforms/Insight (training will be given for all internal systems)

What we are looking for

Proven administrative assistant experience preferably in Investment Banking Financial Services environment

Excellent communication skills at all levels written and verbally

Confidence at dealing with people of all levels both internally and externally

Proactive style and ability to work independently and as a team player

Capable to multitask and prioritise

Capable to work efficiently in a pressurised environment

Excellent PC skills including Word, Excel, PowerPoint and Outlook

Experience using Concur

Accurate typing – approx. 50 wpm

Flexible approach to overtime and out of hours working patterns

Mature, calm and professional attitude at all times

Accuracy and numeracy

Skills

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Facilities Management

Oral Communications

Recording/Organizing Information

Research

Written Communications

Benefits of working at Bank of AmericaUK

At Bank of America, we strive to prioritise employees’ health and wellbeing – it’s what makes us a Great Place to Work.

Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner.

Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons.

We offer 26-weeks paid maternity leave, 16-weeks paid paternity leave and inclusive family leave arrangements for working parents and carers including 20 days of back-up childcare including access to school holiday clubs and 20 days of back-up adult care per annum.

20 days of back-up childcare including access to school holiday clubs and 20 days of back-up adult care per annum.

The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness, cycle to work etc.

Access to free counselling through the Employee Assistance Program and virtual GP services through our private health care plan.

Access to an Employee Assistance Program for confidential support and help for everyday matters.

Ability to donate to charities of your choice directly through payroll and the bank will match your contribution.

Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of the UK’s most iconic cultural institutions and exhibitions.

Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

Bank of America

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.