Team Administrator (Billing Coordinator)

Key Responsibilities

Billing Process Management

Take direct responsibility for the team's billing processes, including but not limited to:

Creating, distributing and monitoring fee earners and matter Partners WIP and Financial Billing Reports at regular intervals

Generating client, matter and matter Partner time reports

Notifying and updating fee earners via email and calendar invitation of upcoming billing deadlines

Creating, distributing and formatting prebills to ensure they are billing compliant before submitting them to the billing team before deadline

PO Management - Monitor remaining funds on Purchase Orders, adding new PO’s to file and requesting uplifts from clients as required.

Adding and updating client despatch information on invoices

Requesting time transfers, files closures and time amendments

Performing narrative edits to existing prebills

Adding tasks and draft invoices to client portals

• Resolving issues relating to returned prebills and invoices

Generating reports relating to outstanding/unbilled time

Attending and participating in revenue control meetings – Actioning tasks as discussed and performing corrective action on unbilled or historical WIP including chasing FE’s

Oversee the creation and distribution of monthly reports to clients.

Add disbursements, expenses and third-party invoices to file

Perform Cashiering tasks e.g. TT, BACS and inter-office transactions

Monitoring and correcting client rates information

Verify bank details and payment information with clients

Suggesting and implementing process efficiency improvements

Other Responsibilities may include

• Prepare bundles and legal documents.
• Manage travel bookings for lawyers.
• Process expenses for lawyers
• Document creation, amendment and printing

Copying, faxing, printing, scanning, bibles, bundles, pagination and indexing

• Archiving and scheduling tasks.
• Type letters, prepare post, and hand deliver legal documents when necessary
• Diary management and room booking for lawyers
• Ad-hoc office tasks, including supporting other practice groups