Client officer - Junior Administrator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Job title: Client officer - Administrator or Senior Administrator

Role Location: Jersey

Department: Capital Market

Employment Type: Permanent, Full Time

Are you looking to build a career in one of Jersey's most dynamic and internationally focused financial services sectors?

We are seeking a motivated and ambitious Trainee Administrator to join our growing Capital Markets team. This is an exciting opportunity to work alongside experienced professionals supporting a diverse portfolio of international structures, including securitisations, debt issuance programmes, structured finance transactions, private equity holding structures and special purpose vehicles (SPVs).

As a Trainee Administrator, you will gain exposure to complex cross-border transactions, corporate governance practices and regulatory frameworks while developing the technical skills and professional expertise required for a successful long-term career within Capital Markets and Corporate Services.

Why Join Capital Markets?

Our Capital Markets team partners with leading global financial institutions, investment managers, banks, lenders and multinational organisations. We support sophisticated structures and transactions across multiple jurisdictions, providing exposure to a broad range of financial products and corporate entities.

This role offers a unique opportunity to develop specialist expertise within an expanding sector of the financial services industry while working in a collaborative and supportive environment.

Career Development

At Apex, we are committed to investing in our people and providing clear pathways for professional growth.

You will benefit from

A structured training and development programme.

Full support towards obtaining a recognised professional qualification, including CGI, STEP, ACA, ACCA, CISI or equivalent.

Mentoring and coaching from experienced industry professionals.

Exposure to board-level interactions and international transactions.

Continuous technical and professional skills development.

Clear progression opportunities from Trainee Administrator through to Senior Administrator, Management and Leadership positions.

The Role & Key Responsibilities

Client Administration

Support the day-to-day administration of a diverse portfolio of Capital Markets and Corporate Services entities.

Assist with the administration of securitisation vehicles, note issuance programmes, structured finance transactions, holding companies and other SPVs.

Assist with the incorporation, ongoing maintenance and winding-up of companies and other legal entities.

Maintain statutory records and ensure client files remain accurate, complete and up to date.

Process routine administrative matters in accordance with internal procedures, service standards and regulatory requirements.

Ensure all activities are conducted in compliance with company policies, internal controls and applicable regulatory requirements.

Corporate Governance & Board Support

Prepare board packs, agendas and supporting documentation for board and committee meetings.

Draft board minutes, written resolutions and other corporate governance documentation.

Coordinate board meetings and attend meetings where required to assist with minute-taking and follow-up actions.

Maintain statutory registers and corporate records.

Support the completion of annual and event-driven corporate filings.

Client Onboarding & Entity Lifecycle Management

Assist with client onboarding, entity incorporations and account opening processes.

Support the collection, review and maintenance of client due diligence documentation.

Assist with changes to directors, shareholders, officers and authorised signatories.

Support entity closure, liquidation and restructuring processes where applicable.

Maintain accurate records across internal systems, banking platforms and document management systems.

Compliance & Risk Management

Assist with customer due diligence (CDD), Know Your Customer (KYC) and periodic review processes.

Support client review and remediation activities in accordance with regulatory requirements.

Escalate unusual transactions, missing documentation, risks or compliance concerns in a timely manner.

Assist in ensuring regulatory deadlines and internal compliance obligations are met.

Develop an understanding of Jersey AML/CFT/CPF requirements, sanctions obligations and financial crime controls.

Financial & Operational Support

Assist with the review of financial information and supporting documentation.

Prepare routine payment instructions and banking documentation.

Investigate and escalate discrepancies identified during client and entity reviews.

Support transaction closings, refinancing events, restructurings and other corporate actions under the supervision of senior team members.

Accurately record time and contribute towards team and business objectives.

Support operational initiatives, process improvements and system enhancements

Client Service & Stakeholder Management

Build strong working relationships with clients, intermediaries, legal advisers, auditors, banks and other third parties.

Support team for day-to-day client and stakeholder queries.

Draft professional correspondence and client communications to a consistently high standard.

Deliver exceptional client service in line with Apex values and service standards.

Learning & Development

Participate actively in internal training programmes and development initiatives.

Develop knowledge of Capital Markets transactions, structured finance products, debt issuance programmes and Jersey corporate administration.

Work towards obtaining a recognised professional qualification.

Contribute positively to a collaborative, inclusive and high-performing team environment.

Support senior team members with client deliverables and special projects as required.

Qualifications & Skills

Essential

Pursuing Bachelor's or Master's degree in Law, Finance, Accounting, Economics, Business Studies or a related discipline.

Strong academic background and a genuine desire to learn and develop.

Excellent verbal and written communication skills.

Ability to communicate information clearly and professionally.

Strong analytical and problem-solving abilities.

Ability to retain and apply technical information effectively.

Strong organisational and time-management skills.

Ability to prioritise tasks and meet deadlines in a fast-paced environment.

Excellent client service and interpersonal skills.

High level of accuracy and attention to detail.

Ability to work effectively as part of a team.

Desirable

Previous internship, placement or work experience within financial services, legal services or corporate administration.

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